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Posted on: January 2, 2019

2019 Hotel Occupancy Tax (HOT) Funds application, information & forms

By ordinance, the City of Boerne approves a local hotel occupancy tax with portions of the fund to be dedicated to support convention and tourism centers, promotional and tourist advertising of the City, promotion of the arts, historical preservation and program support for events and activities that attract tourists to the City of Boerne.

2019 HOT FUNDS Application (2020 Funding)

Use of HOT Funds 

Municipal hotel occupancy taxes are primarily governed by Chapter 351 of the Texas Tax Code. The HOT funds are generated as a result of a person paying for the use or possession, or for the right to the use or possession, of a room in a hotel, motel or bed and breakfast, with a cost of $2 or more each day, that is ordinarily used for sleeping, not on a permanent basis.

There is a two-part test for every expenditure of local Hotel Occupancy Taxes.

Criteria # 1   Every expenditure must DIRECTLY enhance and promote tourism AND the convention and hotel industry. 

Criteria # 2   Every expenditure MUST clearly fit into one of nine statutorily provided categories.

The nine categories for expenditure of the hotel occupancy tax are as follows:

  • Funding the establishment, improvement or maintenance of a convention center or visitor information center.
  • Paying the administrative costs for facilitating convention registration.
  • Paying for advertising, solicitations and promotions that attract tourists and convention delegates to the city or its vicinity. (1/7 of total funds must be spent on advertising and promoting the city and its vicinity to attract tourist and hotel/convention activity)
  • Expenditures that promote the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture, photography, graphic and craft arts, motion pictures, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution and exhibition of these major art forms.
  • Funding historical restoration or preservation programs.
  • Funding may be used to enhance historical restoration and preservation projects or activities or advertising and conducting solicitations and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums that are likely to attract tourists and hotel guests (limited to 15% of total funds).
  • Funding certain expenses, including promotional expenses, directly related to a sporting event within counties with a population of under 1 million.
  • Funding the enhancement or upgrading of existing sports facilities or sports fields for certain municipalities.
  • Funding transportation systems for tourists.
  • Signage directing tourists to sights and attractions that are visited frequently by hotel guests in the municipality.

Review Process

The Boerne City Council approved the Boerne Convention and Visitors Bureau Advisory Board to be a permanent board, appointed annually, for the main purpose of providing HOT fund recommendations to the City Council. 

The CVB Advisory Board reviews all acceptable applications from individuals, groups and organizations applying for HOT funding.  An acceptable application is one that is complete and meets the deadline requirements.

Each group, with an acceptable application, will be scheduled for a date and time to present their request to the Board. At the presentation, the Board may ask questions and seek clarification. A formal presentation is encouraged, however it is not required.

After presentations are made, the Board will make initial funding recommendations.  Notification of the initial funding recommendations will be emailed to all applicants.  Funding recommendations may be less than the amount requested.  

An applicant may appeal the initial funding recommendation.  An appeal date will then be set for a second presentation.  After all appeal hearings, applicants will be notified by email of the Board’s final recommendations. The City Council will receive formal recommendations by the Advisory Board Chairperson, at a regularly scheduled Council meeting, and will make the final decision on the allocation of funds. 

After October 1, 2019, when the fiscal year of the City of Boerne begins, the Finance Department will send out formal contracts to successful applicants.   After the  (1) contracts are signed and returned to the City and (2) an invoice is provided to the City, the organization may receive funds as outlined below:

  • Events/Programs occurring prior to December 31 - may receive funds during the first quarter
  • Events/Programs occurring after December 31- may receive funds no sooner than 90 days prior to the program
  • Ongoing programs - funds will be distributed quarterly in 4 equal payments

Any organization that owes tax dollars to the City of Boerne will not receive funds until their debt is paid.

2019 Application and forms
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